Staffing Function: Components, Importance and Objectives | Principle of Management

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Staffing Function: Components, Importance and Objectives | Principle of Management

Staffing Function: Components, Importance and Objectives

Staffing Function:

Staffing function is assumed great importance in recent years due to increase in the size of the organization, rapid advancement of technology and the complex behavior of human beings. Staffing one of the managerial functions which is concerned with assessment of the manpower requirement: recruitment, selection and placement of personnel, training and development of personnel, and periodic appraisal of the performance of the personnel. It deals with planning and managing manpower resources. In other words, staffing in the process of obtaining, managing and maintaining a work force capable of full-filling the goals of the organization.

Components of Staffing Function:

  1. Job analysis: it involves the collection of job related information to prepare job description and job specification. Job description includes detail information about what a person has to do while being in specific job. Job Specification indicates the qualification, training work experience and other personnel requirement to perform a particular job.
  2. Human resource planning: It involves an estimation of demand and supply of manpower to fulfill current and future HR requirement of the organization.
  3. Recruitment and Selection: Recruitment is the process of making a pool of qualified candidates. It starts with the invitation of application and ends with the development of a list of qualified candidates. Selection involves the process of reviewing application blanks, organizing interviews and test and informing candidates.
  4. Training and Development: Training and development is required to develop the skill and ability to motivate employees to work. Depending on the training needs, of the employees on the job( inside the organization) and off the job (outside the organization) training in organized.
  5. Performance Appraisal: It is a process of evaluation employees’ performance related strength and weaknesses. Performance is measured against criteria set previously. The result of evaluation is used for determining training needs, making promotion decision and providing reward based on the employees’ performance.
  6. Compensation and Benefits: Compensation is for rewarding people through pay, incentives and benefits for the work done. Compensation and benefits are great source of motivating employees, so the packages must be adequate, equitable and acceptable to the employees.
  7. Health and Safety,
  8. Employee relation.

Human Resource Management System:

 

Input

Process

Output

  • Knowledge & Skill
  • Experience
  • Business Strategy
  • Technology
  • Rules & Regulation
  • Acquisition
  • Development
  • Motivation
  • Maintenance
  • Commitment
  • Competencies
  • Congruence
  • Efficiency

Importance of Staffing Function:

  1. It ensures the proper management of human resource in the organization ( right people in right place at right time)
  2. Staffing ensures the recruitment and selection of the right type of people.( attract right people (qualified people) for vacancies)
  3. It provides planning for effective utilization of efforts and potentialities of individuals and groups.
  4. It organizes a proper division of tasks of an organization in accordance with a sound plan into function and position.
  5. It provides services to the entire organization.
  6. It ensures social justice by uniform application of the rules and regulation.
  7. It maintains friendly job relationship by providing opportunities for self development through training and promotion program.
  8. It ensures fair term of work and pleasant work environment.

Objectives of Staffing function:

  1. To select the right kind of people to undertake various kind of jobs.
  2. To achieve an effective utilization of human resources.
  3. To establish and maintain an adequate organizational structure.
  4. To secure the coordination and integration of the individual and groups.
  5. To generate maximum development of individual and groups.
  6. To recognize and satisfy individual needs and groups goals.
  7. To maintain high morale and better human relation.

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